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Simplify Immunization Compliance

Medicat Makes Immunization Compliance Easier at Leading Universities

Written by Medicat on . Posted in News & Press.

Medicat makes Immunization Compliance easier

Medicat, the #1 provider of Electronic Health Records (EHR) software for colleges and universities, has expanded its immunization compliance management offerings, allowing schools to reduce inefficiency and keep their campus communities safer.

This progress is highlighted through two compelling case studies that explain the impact of these tools at the Georgia Institute of Technology and the University of Florida.

Continue reading to explore how Medicat’s solutions had a major impact on the health and well-being of these two large, public institutions.

Georgia Tech: Automating Immunization Compliance

Georgia Tech faced the daunting task of verifying thousands of immunization records each summer, leading to process bottlenecks and stressed-out staff members. By partnering with Medicat, the university implemented a brand new solution called VeriVax and an integration with Georgia’s State Immunization Registry (GRITS) to automate tedious tasks, increase compliance accuracy, and improve the student experience.

As highlighted in the full case study, Georgia Tech cut the number of immunization records that needed to be manually processed by a whopping 26%, resulting in faster verifications and fewer headaches for both incoming students and health center staff.

University of Florida: Optimizing Student Compliance

The University of Florida needed a solution that could scale to accommodate its growing student body while ensuring campus-wide compliance. Medicat’s flexible platform allowed the university to streamline immunization records and insurance waiver collection and verification, ensuring students met all requirements before stepping foot on campus.

After implementing Medicat, the University of Florida saw immunization record processing time drop from 3 weeks to just 1 week! Getting this considerable amount of time back has expanded their team’s ability to focus on other impactful health and well-being initiatives, rather than being caught in the weeds of compliance management.

Experience Medicat’s Immunization Compliance Solutions for Yourself

Medicat is committed to helping colleges and universities achieve operational excellence. Their immunization compliance solutions empower universities to automate clinical workflows, reduce manual processes, and increase compliance rates—delivering better outcomes for both students and staff.

For those interested in taking a closer look, take an interactive platform tour to see the tools in action.

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College Health Services

The Role of College Health Services in Managing Complex Health Conditions

Written by Medicat on . Posted in Industry Articles.

In 2019, the Centers for Disease Control and Prevention (CDC) reported that “more than one-half (53.8%) of adults aged 18–34 years reported having at least one chronic condition, and nearly one-quarter (22.3%) reported having more than one chronic condition.”

Given these significant numbers, college health centers play a critical role in managing complex health conditions among students, such as diabetes and epilepsy. College health centers need to adopt multifaceted strategies to effectively support students’ health and well-being.

In this blog, we’ll delve into the challenges students with complex health conditions encounter and offer practical strategies to help your campus provide them with the best possible college experience.

1. Addressing Challenges Faced by Students with Complex Health Conditions

Students with complex health conditions often struggle with balancing their health needs and academic demands. Frequent monitoring, medication management, and emergency preparedness are key aspects that require robust support systems within college health services.

2. How College Health Centers Can Help

  • Personalized Care Plans: Proactively develop individualized care plans that cater to the specific needs of each student, including regular check-ups and tailored treatment plans. Creating these plans when students identify their health needs is key. Your health center may also consider offering to coordinate with specialists and external resources to ensure comprehensive care.
  • Accessible Resources: Ensure students easily access necessary medical supplies and medications. For those who become newly diagnosed while enrolled as a student, taking the time to provide educational resources can help them manage their conditions effectively. Additionally, clear communication channels should be established for students to reach healthcare providers and support staff for timely assistance and guidance. More information on improving health communication in higher education can be found here.
  • Emergency Protocols: Establish clear emergency protocols and train staff to respond promptly to health crises. Additionally, conduct regular emergency drills and ensure all staff are familiar with students’ specific health needs and emergency response procedures.

3. Creating a Supportive Environment

  • Awareness and Education: Conduct awareness campaigns and educational workshops to inform the campus community about various health conditions and how to support affected individuals. For example, host several events for Arthritis Awareness Month with activities such as informational booths, guest speakers, and practical workshops on managing arthritis pain and joint health.
  • Peer Support Groups: Facilitate peer support groups where students can share experiences and coping strategies. This can be accomplished by establishing a weekly support group for students with chronic health conditions to discuss challenges, exchange advice, and offer mutual encouragement in managing their health.
  • Counseling Center Integration: Ensure that your campus offers counseling services specifically for students with chronic conditions. Proper staff training to treat students with these health issues is crucial to ensure a supportive and understanding environment that fosters their academic and personal growth.

4. Utilizing Technology

  • Electronic Health Records (EHRs): Leverage a comprehensive EHR system to streamline health information management, ensuring accurate and timely access to students’ medical histories, and enhancing coordination between healthcare providers and school staff, facilitating better-informed care decisions.
  • Telehealth Services: Furthermore, you may want to consider implementing telehealth options to provide convenient and flexible care, reducing the need for in-person visits and accommodating students’ busy schedules. This makes health services much more accessible for students with health issues that may prevent them from coming in for an in-person visit. This can also help with reducing the number of no-shows.
  • Health Monitoring Apps: Encourage the use of health monitoring apps that help students track their conditions and communicate with healthcare providers in real-time. This can support proactive health management and empower students to take charge of their well-being as they grow into adulthood.

Discover how Georgia Southern University was able to reduce the number of no-shows at their clinic here.

5. Collaborating with External Resources

  • Specialist Referrals: Establish partnerships with local healthcare providers and specialists to offer comprehensive care beyond what the college health center can provide. For instance, collaborate with nearby cardiologists for students managing hypertension or pulmonologists specializing in asthma to ensure students receive the specialized care they need.
  • Community Resources: Connect students with community resources and support networks to ensure they receive holistic care. This may include collaboration with local diabetes organizations to provide students with access to specialized medical care, nutritional counseling, and peer mentoring programs.
  • Training and Development: Engage in ongoing training and development for health center staff to stay updated on best practices and advancements in managing complex health conditions.

6. Key Takeaways

College health centers are crucial for enhancing college students’ experience. They offer care and resources that empower students to manage their health and excel academically, supporting everything from minor issues like colds and flu to complex conditions such as arthritis and kidney disease. By leveraging technology and collaborating with specialists, these centers ensure students receive holistic care, contributing to a successful college journey.

See how Medicat’s EHR can help improve your clinic’s workflow with a self-guided tour.

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Non-Traditional College Students

8 Tips to Empower Non-Traditional College Students

Written by Medicat on . Posted in Industry Articles.

When people think of college, they often picture students in the traditional 18-22 age range. However, a significant and growing portion of the student population is comprised of non-traditional students. Non-traditional students can include those returning from military service, part-time students, parents, or those simply seeking a degree later in life. These students bring diverse experiences and face unique challenges that require tailored support to ensure their success and well-being.

In this blog, we explore eight tips designed to enhance the experience of non-traditional students on your campus and ultimately, improve retention.

1. Promote Regular Health Screenings

Encourage regular health screenings for non-traditional students. Given their often busy schedules outside of school, providing these services on campus offers significant convenience and ensures they have easy access to essential health care.

These screenings can help detect potential health issues early, allowing for timely intervention. If your campus doesn’t offer them, partner with local healthcare providers to offer on-campus screening events for blood pressure, cholesterol, vision, and hearing, etc.

2. Create a Supportive Environment

Ensure that the campus environment is accessible and inclusive for all students. This can include:

  • Installing ramps and elevators for easy mobility
  • Offering plenty of seating areas throughout campus
  • Ensuring accessible restrooms and gender-neutral bathrooms
  • Offering assistive listening devices and captioning services in lecture halls and event spaces
  • Creating family-friendly spaces and childcare facilities for students with dependents
  • Offering flexible class schedules and online learning options for part-time students
  • Providing military-specific support services and spaces, such as lounges or resource centers

Learn more about creating an inclusive college campus here.

3. Encourage Physical Activity

Physical activity is vital for maintaining health at any age or stage of life. To accommodate the diverse needs of non-traditional college students, consider organizing a variety of inclusive and accessible exercise options such as:

  • Low-impact exercise classes, like yoga, tai chi, & walking groups
  • Schedule classes at various times to accommodate students with other obligations such as full-time jobs or dependents
  • Ensure fitness facilities are accessible and offer adaptive equipment for students with disabilities
  • Create a welcoming gym environment with clear signage, approachable staff, and supportive policies for students who may feel intimidated or out of place
  • Offer virtual fitness classes and resources for students who may prefer or need to exercise at home

By implementing these strategies, you can foster a welcoming and supportive fitness environment that encourages all non-traditional students to stay active.

4. Foster Mental Health and Well-Being

Mental health is just as important as physical health. Ensure that your campus offers  counseling services tailored to the needs of ALL students. For instance, create support groups for parents enrolled at your school where students can share their experiences and connect with peers. Additionally, provides resources for stress management and mindfulness practices.

Need help connecting students to resources available on your campus? Download our guide: 22 Innovative Ways to Promote Campus Resources.

5. Nutritional Support and Education

Nutrition plays a key role in a healthy life for all college students. Offering educational workshops on balanced diets and nutritional needs tailored to student’s diverse needs can be highly valuable.

For example, host a “Healthy Cooking on a Budget” workshop for students with families or a “Quick and Nutritious Meals” session for part-time students with busy schedules. By addressing the unique nutritional requirements of these students, you can support their overall well-being and academic success.

6. Professional Development and Lifelong Learning

Encourage all non-traditional students to engage in lifelong learning and professional development. Offer workshops, seminars, and courses that cater to their diverse interests and career goals (and ensure evening or weekend sessions are available to accommodate working students and those with family responsibilities).

Colleges can also create opportunities for mentorship programs where experienced students, such as veterans or older adults, can share their knowledge and experience with younger peers. Additionally, virtual career fairs and networking events can connect non-traditional students with potential employers and widen their professional networks.

7. Promote Social Connections

Evidence shows that social isolation and loneliness can significantly harm health, increasing the risk of Alzheimer’s disease, heart disease, anxiety depression, and more. Social connections are vital for emotional well-being.

To support this, colleges can host social events and activities, encouraging interaction among all non-traditional students. This can be achieved by creating family-friendly events like campus picnics or movie nights to accommodate students with children.

Additionally, support groups or social clubs specifically for veterans or working students can be invaluable in fostering a sense of community and providing peer support. Events like book clubs, cultural outings, and volunteer opportunities can help build a supportive network and foster a sense of belonging among non-traditional students.

8. Utilize Technology for Health Monitoring

Technology can elevate the support and well-being of all non-traditional college students. Colleges can provide regular informational and training sessions to help students become comfortable using health technologies, catering to different technological literacy, schedules, and availability.

Make sure health tech tools are accessible for all students, offering adaptive features and support as needed. Additionally, promotes virtual health consultations and telehealth options for students who may have limited access to on-campus health services.

Key Takeaways

Supporting the health and well-being of non-traditional students can enrich your campus community. By implementing these tips and utilizing available resources, we can help to create an inclusive, supportive environment that promotes a positive college experience for all.

Discover effective strategies for linking students to essential resources by checking out a recording of one of our recent webinars, Connecting Students to Key Resources: What, Where, and How.

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Inclusive Health and Counseling Centers

Creating Inclusive Health and Counseling Centers

Written by Medicat on . Posted in Industry Articles.

Your Guide to Best Practices

In recent years, there has been a growing recognition of the importance of creating inclusive health and counseling centers for LGBTQIA+ students. Ensuring that all students, regardless of their sexual orientation or gender identity, feel safe and supported is crucial for their well-being and academic success.

Let’s walk through some best practices that will make your health and counseling centers more inclusive for LGBTQIA+ students. Plus, continue reading to learn what top schools like Rutgers, Tufts, and Ohio State are doing to support their campus communities.

1. Staff Training and Education

Provide ongoing training for healthcare providers and counseling staff on LGBTQIA+ health concerns and challenges. This includes understanding the specific mental health needs of LGBTQIA+ students, as well as using inclusive language and respecting students’ preferred names and pronouns. Staff should be well-versed in cultural competency to create an environment where LGBTQIA+ students feel seen and respected.

2. Inclusive Policies and Practices

Work with campus leadership to develop and implement policies that explicitly prohibit discrimination based on sexual orientation and gender identity. Ensure that these policies are clearly communicated to both staff and students. Incorporate inclusive practices such as providing gender-neutral bathrooms within your clinics and offering a range of options on intake forms to capture a student’s gender identity and preferred name. Make sure this information is prominently displayed in your EHR and scheduling systems so that staff can refer to a student the right way, the first time.

3. Visible Support and Resources

Display LGBTQIA+ affirming materials, such as posters, brochures, and pride flags in health and counseling centers. This visible support can help create a welcoming atmosphere. Additionally, provide resources and referrals to LGBTQIA+-friendly healthcare providers, therapists, and support groups both on-campus and in your local community.

Note: Unique strategies for promoting resources to students can be found here.

4. Confidentiality and Privacy

Ensure that confidentiality and privacy are prioritized, as many students may be concerned about being outed or facing discrimination. Reassure students that their information will be kept private and that their healthcare needs will be handled with sensitivity and respect.

5. Student Feedback and Involvement

Engage LGBTQIA+ students in the development and evaluation of health and counseling services. Solicit feedback through surveys, focus groups, and advisory committees to ensure that services are meeting their needs and to identify areas for improvement.

6. Comprehensive Coverage

Advocate for student health insurance plans to include comprehensive coverage for LGBTQIA+ healthcare needs. This should encompass routine care, mental health services, and specific needs such as hormone replacement therapy, gender-affirming surgeries, and other gender-affirming treatments. Ensuring that insurance plans do not exclude this type of care is critical for the health and well-being of LGBTQIA+ students.

7. Policy Guidelines

Refer to established guidelines and best practices, such as those provided by the American College Health Association (ACHA). ACHA provides a Trans-Inclusive College Health Programs guide for creating inclusive healthcare environments, for example. This guide provides recommendations on medical records, health informatics, mental health services, and continuing education and training.

8. Equitable Access

Promote equitable access to well-being services to ensure that all students can achieve their full academic potential. Addressing chronic or acute physical and mental health needs promptly can meaningfully contribute to their success on campus.

Real-World Examples and Best Practices

Drawing inspiration from successful initiatives in higher education, we can create more inclusive health and counseling centers.

Here are some examples of how schools across the country are prioritizing LGBTQIA+ health and wellness:

  • Rutgers University offers comprehensive care for transgender and gender non-binary students through the Rutgers Center for Transgender Health. This center provides medical counseling, hormone therapy, hormone-level monitoring, and assistance with referrals to external providers such as surgeons and endocrinologists. Additionally, they help students with signing official name-change documents.

    Health services include continuous hormone therapy, laboratory testing, genital and chest reconstruction surgery, psychotherapy, and surgery to change secondary sex characteristics. Rutgers Student Health ensures gender-affirming care for all registered students, regardless of their insurance coverage, including those on the Student Health Insurance Plan (SHIP).

    Counseling services include individual and group counseling, crisis management, substance abuse assessment and treatment, and psychiatric services. The center is dedicated to improving transgender and non-binary health through evidence-based care, research, and education, aiming to create a welcoming and supportive environment throughout the gender affirmation process.

  • Tufts University offers comprehensive, inclusive health services for LGBTQIA+ students, including specialized trans health care, hormone treatment, and gender-affirming surgery information. Students can self-identify their name, gender identity, and pronouns in records.

    Gender-affirming hormone Treatment (GAHT) and surgeries follow World Professional Association of Transgender Health (WPATH) guidelines, with support for medication and ongoing care. Insurance and billing assistance is available, and mental health support is provided throughout the process. The university also offers additional resources for ongoing support and name changes.

  • Ohio State University offers extensive mental health support for LGBTQIA+ students through one-on-one counseling, drop-in consultations, and specialized workshops and support groups. Several therapists specialize in LGBTQ+ concerns. CCS supports groups for queer undergraduate and graduate students, plus transgender/non-binary students.

    The Gender Affirming Primary Care Clinic offers transition-related care, primary care, STI testing, HIV PrEP, vaccinations, hormone therapy, and referrals for gender-affirming surgery. The clinic emphasizes teaching future medical professionals to provide affirming care to the transgender community.

Key Takeaways

Creating inclusive health and counseling centers for LGBTQIA+ students is not just about meeting regulatory requirements; it is about fostering an environment where all students can thrive.

By implementing practical steps such as staff training, inclusive clinic policies, and comprehensive healthcare coverage, institutions can ensure that LGBTQIA+ students feel supported and valued. This, in turn, contributes to their academic success and overall well-being.

As we move forward, continuous engagement with the LGBTQIA+ community will be essential in refining these practices and addressing emerging needs.

Continued Reading: Learn more about how and why campuses are focusing on LGBTQIA+ mental health, in particular.

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Healthy Sleep

The Impact of Sleep on Academic Performance

Written by Medicat on . Posted in Industry Articles.

Encouraging Healthy Sleep Habits

healthy sleep is important

Sleep is often the first thing students sacrifice when faced with the demands of college life. According to the University of Georgia, college students are only getting an average of 6-6.9 hours of sleep per night. However, the CDC recommends getting at least 7 hours of sleep each night.

From late-night study sessions to early morning classes, sleep deprivation has become a common issue among students. In this blog, we’ll explore sleep’s critical role in learning and memory, the negative effects of sleep deprivation, and how colleges can promote better sleep hygiene among students.

The Importance of Sleep for Students

Enhances Learning and Memory

Sleep is essential for consolidating memories and processing information. During sleep, the brain reorganizes and integrates new information, which is crucial for learning. Studies have shown that students who get adequate sleep perform better on tests and have better recall of information compared to those who are sleep-deprived.

Boosts Cognitive Function

Adequate sleep enhances cognitive functions such as attention, problem-solving, and decision-making. These skills are vital for academic success, as they enable students to grasp complex concepts, engage in critical thinking, and make informed decisions.

Improves Mood and Mental Health

Sleep has a profound impact on mood and mental health. Students who get enough sleep are less likely to experience symptoms of depression and anxiety, which can hinder academic performance. Good sleep hygiene promotes emotional stability, resilience, and overall well-being.

The Consequences of Sleep Deprivation

Increased Risk of Health Issues

Chronic sleep deprivation is linked to a range of health problems, including weakened immune function, obesity, and cardiovascular disease. For students, this means more sick days and less energy to participate in academic and extracurricular activities.

Decreased Safety

Sleep-deprived students are at a higher risk of accidents and injuries, both on and off campus. For example, drowsy driving can be just as dangerous as driving under the influence of alcohol. Ensuring students get enough sleep can help keep them safe.

Promoting Better Sleep Hygiene on Campus

Educating Students About Sleep

Colleges can play a significant role in promoting healthy sleep habits by educating students about the importance of sleep. Workshops, seminars, and informational campaigns can help raise awareness about the benefits of good sleep hygiene and provide practical tips for improving sleep quality.

Gain unique tips for promoting campus resources here.

Creating a Sleep-Friendly Environment

The campus environment can significantly impact students’ sleep patterns. Colleges can take steps to create a sleep-friendly environment by:

  • Implementing Quiet Hours: Establishing (and consistently enforcing) quiet hours in dormitories can help minimize noise and create a conducive environment for sleep.
  • Improving Dorm Room Comfort: Providing comfortable mattresses, blackout curtains, and temperature control can enhance sleep quality.
  • Encouraging Regular Sleep Schedules: Maintaining a consistent sleep schedule, even on weekends, can help students regulate their sleep patterns.

Offering Resources and Support

Providing resources and support for students struggling with sleep issues is essential. This can include:

  • Access to Sleep Clinics or Counseling Services: Offering on-campus sleep clinics or counseling services can help students address sleep disorders or other underlying issues affecting their sleep.
  • Stress Management Programs: Programs that teach stress management techniques, such as mindfulness and relaxation exercises, can help students manage stress and improve their sleep quality.

Encouraging Healthy Lifestyle Choices

Promoting overall health and wellness can also contribute to better sleep hygiene. Colleges can encourage students to adopt healthy lifestyle choices by:

  • Promoting Physical Activity: Regular exercise can help regulate sleep patterns and improve sleep quality.
  • Providing Nutritious Food Options: A balanced diet supports overall health and promotes better sleep.
  • Limiting Caffeine and Alcohol: Educating students about the impact of caffeine and alcohol on sleep can encourage healthier consumption habits.

Key Takeaways

The impact of sleep on academic performance is undeniable. By promoting healthy sleep habits, colleges can help students achieve their full academic potential and enhance their overall well-being. Colleges can play a crucial role in fostering good sleep hygiene among students through education, creating a sleep-friendly environment, offering resources and support, and encouraging healthy lifestyle choices.

Help your students thrive during their college years. Learn how physical activity can improve student well-being.

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Leveraging Technology for Wellness

Leveraging Technology for Wellness

Written by Medicat on . Posted in Industry Articles.

Leveraging Technology for Wellness

Using Apps, Online Resources, and Telehealth to Enhance Student Support

Technology is revolutionizing the way we approach health and wellness. For college health and counseling professionals, integrating technology into support services is no longer optional—it’s essential. From wellness apps to telehealth platforms, these tools offer innovative ways to connect with students, provide continuous support, and enhance the overall efficacy of health and counseling services.

The Rise of Wellness Apps

Wellness apps have become a cornerstone in the landscape of digital health. These applications offer various features, from mental health support and meditation to fitness tracking and nutrition guidance. Here’s how wellness apps can be integrated into college health services:

  1. Mental Health Support: Apps like Headspace, Calm, and Moodfit provide students with tools for managing stress, anxiety, and depression. These apps offer guided meditations, mood tracking, and cognitive behavioral therapy (CBT) techniques that can complement in-person or virtual sessions with a counselor.
  2. Physical Fitness and Nutrition: Fitness apps like Nourish and Nike Training Club help students maintain physical health by offering workout plans and nutritional support. Encouraging students to use these apps can foster a holistic approach to wellness.
  3. Personalized Health Plans: By integrating these apps into your health center’s resources, you can offer personalized health plans that students can follow independently, promoting continuous self-care outside of scheduled appointments.

Gain tips for connecting students with key resources here.

Utilizing Online Resources

Online resources are vast and varied, offering a wealth of information and support that can enhance college health services. Here’s how you can leverage them:

  1. Virtual Workshops and Webinars: Hosting or participating in virtual workshops and webinars on topics like stress management, nutrition, and mental health can provide valuable support and education to students, reaching those who may not seek in-person help. These types of events can also be co-hosted with other schools, reaching a wider student audience while limiting resources required of each school’s health and wellness team.
  2. Integrate ePrecribing: ePrescribing allows healthcare providers to send prescriptions directly to pharmacies electronically, reducing errors and enhancing efficiency. This system improves accuracy and convenience for students while supporting sustainability by reducing paper usage. Additionally, ePrescribing enhances patient safety through drug interaction checks and allergy alerts.
  3. Telehealth Appointments: Telehealth has become a game-changer in the realm of health services, especially in the context of the COVID-19 pandemic. It continues to provide numerous benefits:
    • Accessibility: Telehealth removes barriers to accessing care, such as transportation issues or scheduling conflicts. Students can attend appointments from the comfort of their dorm rooms or another private space on campus, making it easier to seek help.
    • Continuity of Care: Telehealth ensures that students who might travel or move frequently continue to receive consistent care without interruption.
    • Immediate Support: Platforms offering on-demand telehealth services can provide immediate support during crises or urgent health concerns, ensuring timely intervention.

Best Practices for Integration

To effectively integrate technology into your health and counseling services, consider these best practices:

  1. Evaluate and Select: Choose apps and online resources that are evidence-based and have proven efficacy. Collaborate with technology experts to ensure they meet your institution’s privacy and security standards.

You can learn more about protecting students’ data here.

  1. Promote Awareness: Actively promote these resources through campus campaigns, social media, and during sessions with students. The more aware students are of the available tools, the more likely they will use them.
Download the guide: 22 Innovative Ways to Promote Campus Resources.
  1. Feedback and Improvement: Regularly seek student feedback regarding their experiences with these technologies. Use this feedback to improve and adapt your digital health and wellness offerings continuously.

Key Takeaways

Incorporating technology into college health and counseling services is a powerful way to enhance support and improve student wellness. By leveraging wellness apps, online resources, and telehealth, colleges can provide comprehensive, accessible, and effective care. Embracing these modern tools not only meets the current needs of students, but also prepares your institution to navigate the evolving landscape of digital health.

Learn how you can make teletherapy sustainable for your campus here.

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Campus Resources

5 Strategies to Promote Resources on Your Campus

Written by Medicat on . Posted in Industry Articles.

How You Can Maximize Resource Visibility

  1. Email Signatures, QR Codes & Flyers
  2. Campus Newsletters
  3. Bus Banners and Mascots
  4. Host Interactive Events
  5. Collaborate With Student Organizations

Need help ensuring your students are aware of the resources available to them? You’ve come to the right place!

A recent survey by Tyton Partners involving over 2,000 college students nationwide revealed a concerning trend: less than half utilized academic advising, and only about 20% sought help from resources like tutoring, financial aid counseling, career advising, or mental health counseling.

This low utilization rate is problematic, as research suggests that neglecting student resources can negatively impact performance, enrollment, and graduation rates.

In this blog, we’ll explore creative ways to promote resources and ensure that every student knows where to turn for help.

Keep an eye out for the chance to download additional resource promotion ideas at the end of this article!

1. Blending Tradition with Innovation: Email Signatures, QR Codes, & Flyers

To effectively promote resources on college campuses, it’s important to employ a combination of traditional methods and innovative strategies. One way you can do this is by incorporating QR codes into campus flyers. QR codes provide an easy way for students to access resources directly from their smartphones.

Based on the 2023 Statista statistics report, around 89 million smartphone users in the United States have utilized QR code scanners, representing a surge of 20 million compared to the previous year. Projections suggest this number will surpass 100 million by the end of 2025.

Some other suggestions include distributing cards with QR codes on orientation tours to engage students early on. Additionally, waterproof stickers placed on outdoor furniture offers a subtle yet effective method to raise awareness among students.

Erin Halligan-Avery, CEO of ConcernCenter shared these tips on our recent webinar. View the replay here.

Additionally, ensure widespread awareness of your resource directory by including links to helpful resources in email signatures and presentations to student leaders, faculty, and staff.

2. Incorporate Resources into Campus Newsletters

To maintain consistent exposure of resources to students, faculty, and staff, consider regular inclusion of helpful resources in newsletters. While newsletters may be overlooked by busy students, featuring resources regularly ensures students will come across them over time.

According to an analysis by Vero, including visuals like images or infographics in emails can increase click-through rates by 42%. By consistently including resource links in newsletters and leveraging engaging content types, you can increase the chances of students, faculty, and staff seeing and accessing the resources they need.

3. Get Creative with Bus Banners and Mascots

Students love their mascot. Leveraging mascots to promote important campus resources during events like sports games can add a fun and engaging element to promotions, capturing students’ attention and encouraging interaction. Placing a QR code to access resources on a sign held by your mascot as students enter the arena or field is one idea. Imagine your resources displayed up on the jumbotron as your mascot hypes up the crowd!

Furthermore, Erin Halligan-Avery, CEO of ConcernCenter, mentioned during our recent webinar that she’s even seen some schools utilize buses to display banners with information and QR codes that point students to relevant support. This type of campaign can significantly enhance the visibility and accessibility of student resources across campus.

4. Host Interactive Events

Another effective way to promote resources on your campus is by hosting interactive events that highlight support services. Consider organizing workshops, seminars, or panel discussions focused on mental health, academic success, career development, or any other relevant topics.

For instance, research from the American Psychological Association suggests that students who participate in workshops focused on mental health resources report a greater understanding of available services and an increased likelihood of utilizing them. These events provide opportunities for students to learn about the resources available to them in a more engaging and interactive setting (and they can invite their friends!).

5. Collaborate with Student Organizations

Collaborating with student organizations can be another effective strategy for promoting resources on your campus. Reach out to various student groups, such as student government, academic clubs, cultural organizations, or wellness clubs, and offer to partner with them on awareness campaigns or events.

For example, you could co-host a mental health awareness week, a resource fair, or a peer support group session. By utilizing the networks and platforms of student organizations, you can reach a wider audience and make the promotion of resources more relatable and accessible to students.

Help your students thrive. Discover tips on how your campus can foster first-year success through wellness.

Key Takeaways

Promoting resources on college campuses requires a well-rounded approach. From traditional methods like flyers and emails, to QR codes for smartphone access, it’s important to test different strategies and see which ones are most effective for your students. Using a multi-pronged approach ensures students have the resources they need for a positive college experience.

Want to explore more creative ideas for promoting campus resources? Check out our brand new resource, “22 Innovative Ways You Can Promote Campus Resources.”

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Key Resources for students

Connecting Students with Key Resources

Written by Medicat on . Posted in Industry Articles.

Webinar Q&A recap with Erin Halligan-Avery, CEO of ConcernCenter and Darlene Schmitt, Associate Director of Counseling at SUNY Brockport.

Many college students struggle to find the support they need. While the stigma around seeking help is lessening, navigating a maze of resources can be overwhelming. This strains college health and counseling centers, which are often tasked with connecting students to resources available on and off campus.

This blog summarizes the highlights from our most recent webinar featuring Erin Halligan-Avery, CEO of ConcernCenter, and Darlene Schmitt, Associate Director of Counseling at SUNY Brockport.

We dive into how schools can leverage a centralized resource directory (like ConcernCenter) to more seamlessly connect staff, students, faculty, and administrators with vetted resources to support student well-being.

Q. Do you provide information about off-campus resources?

Darlene: Our school does both. We focus on-campus resources and promote some vetted community options for specific needs. We’re expanding community resources in an upcoming summer update.

Erin: I’ve seen schools offer a mix of campus and nearby community resources. Virtual resources are also increasing in popularity for broader support such as apps and videos.

Q. Darlene, can you share an example of a resource that your campus has available on your resource directory?

A: Of course. One resource we offer is a Student Mental Health Fund which grants up to $1,000 for mental health-related financial needs. Students may come across this resource when they enter “money” into our platform. This is a resource that not many students (and even staff and faculty) know about and probably wouldn’t have otherwise found unless they utilized our resource platform.

Q: Darlene, where does your campus place your resource directory on the school website?

A: Our resource platform is integrated across our school’s main landing page, health center site, and departmental websites.

Q: Darlene, how do you promote the tool across Brockport?

A: We started with promoting via a social media campaign, distributing flyers, and other traditional methods. However, in the past year, we’ve been more intentional. We’ve plastered flyers across campus with QR codes, included links in our email signatures, and incorporated it into every presentation we do for student leaders, faculty, and staff. This helps ensure that those who work on our campus have a “one-stop-shop” they can go to if they’re trying to help a student get connected to resources to help them thrive. We also feature the link to the platform in our newsletters, although I know those can be notoriously overlooked by busy students.

Q: Erin, how are you seeing other schools promote the tool? 

A:  Schools promoting their resource directory get creative. I’ve seen schools hand out postcards with a QR code that links to ConcernCenter on admissions tours. I found this to be an incredibly proactive approach to connecting students to resources, as these aren’t even enrolled students yet! I’ve also seen folks add waterproof stickers to outdoor furniture that the students use. One school even had their mascot standing outside with a sign that featured a QR code pointing students to resources, too! Additionally, I’ve even seen buses around campus displaying banners with information and QR codes for accessing platforms like ConcernCenter. It’s super fun to get to be as creative as possible when getting the platform in front of as many people across campus as possible.

Q. What were the top five concerns students searched for on ConcernCenter nationwide?

  1. Food
  2. Housing
  3. Anxiety
  4. Stress
  5. Mental Health

Q: What were the top five searches specific to SUNY Brockport?

  1. Food
  2. Roommate
  3. Accommodations
  4. Anxiety
  5. Clubs

Q: Erin, did you find these results surprising?

A: I rarely encounter any surprise about the top concerns. Whether I’m speaking with administrators or counseling colleagues, the consensus is usually the same – the top concerns, such as food and housing insecurity, are expected. These results aren’t only validating but are also crucial for guiding where to allocate resources and funding across campus.

Q:  It’s interesting how “mental health” is such a broad term but was one of the most frequently searched topics. Erin, what’s your take?

A: Oftentimes, search engines fall short, particularly in mental health-related searches. For example, searching for “mental health” can yield irrelevant results, which can be frustrating. However, utilizing a reverse resource directory allows students to express their concerns in their own words, enabling them to find specific resources efficiently, (i.e. “I hate my roommate, I can’t sleep,” etc.).

Q: Erin, what searches are most popular for different types and sizes of schools?  

Mid-sized public institutions (5,000 to 8,000 students):

  1. Anxiety
  2. Food insecurity
  3. Stress
  4. Career issues
  5. Housing challenges

Small, private institutions (fewer than 5,000 students):

      1. Food insecurity
      2. Housing challenges
      3. Counseling needs
      4. Anxiety
      5. Tutoring

      Q: What days and times during the week do students search the most, and why do you think that is?

      A: Erin: Nationwide, students search most on weekdays at midday. This might suggest challenges in finding support during regular office hours, even when resources are available. 

      Q: Darlene, how have you been using the data from ConcernCenter and what do you plan on doing next?

      A: Erin’s team does a fantastic job of pulling insights for us. This summer, we’re planning to dive deeper into the data. Specifically, we want to explore the top five issues on campus and identify any other student concerns that may have slipped under our radar. For instance, clubs seem to be a significant concern for our students. I’d like to collaborate with Campus Recreation to enhance our outreach efforts and offerings when it comes to student activities. One of our goals is to ultimately enhance students’ sense of belonging, so I think collaborating here will have a big impact.

      Key Takeaways

      The gap between students and the resources they need persists. While the number of resources available on college campuses has increased overall, finding, and navigating options remains difficult.

      Tools like ConcernCenter offer hope with vetted campus, community, and virtual resources. Natural language search personalizes the experience for students and allows them to find more quickly what they’re looking for. However, data analysis and cross-campus collaboration can help institutions of higher education tailor outreach and ensure students get the help they need, whenever they need it.

      Interested in learning more about how your campus health solutions can become more integrated and impactful?  Connect with a member of our team.

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      students with eating disorders

      Developing a Multifaceted Approach to Supporting Students with Eating Disorders

      Written by Medicat on . Posted in Industry Articles.

      Approximately 9% of people in the United States are estimated to experience an eating disorder at some point in their life. Given this prevalence, addressing eating disorders among college students requires a multifaceted approach, involving collaboration between various departments within your institution. Let’s explore strategies and initiatives aimed at providing comprehensive assistance to students with eating disorders, recognizing the importance of early identification and establishing clear referral pathways for effective intervention and support.

      Recognizing the Signs and Symptoms in College Settings

      Early identification of eating disorders is crucial for effective intervention and support. Training programs can be implemented to provide staff with the knowledge and skills necessary to identify warning signs and initiate appropriate interventions. These programs should also emphasize the importance of creating a supportive and non-judgmental environment where students feel comfortable seeking help.

      In addition to staff training programs, colleges can establish screening mechanisms to proactively identify students at risk of developing eating disorders. These screenings can be integrated into health assessments or conducted through anonymous surveys to encourage honest responses.

      Implementing a Holistic Support System for Students

      A holistic support system encompasses various components that cater to the physical, emotional, and psychological well-being of students with eating disorders. This includes combining the expertise of nutritionists, counselors, and medical professionals who specialize in eating disorders.

      Student support groups focused on eating disorders can also be helpful. These groups foster a sense of community and provide opportunities for peer support. Moreover, they offer a safe space for students to share their experiences, gain insights from each other, and develop coping strategies.

      In addition to individual counseling services, group therapy sessions can be organized to address common challenges faced by students with eating disorders. These sessions can focus on building self-esteem, improving body image, and developing healthy relationships with food.

      Furthermore, incorporating mindfulness practices such as yoga and meditation into the support system can help students manage stress and cultivate a positive relationship with their bodies. These practices promote self-awareness and can encourage students to redirect negative thoughts about themselves and their body image.

      Learn more about how you can bring holistic wellness to your college here.

      Creating Clear Referral Pathways

      An essential part of a multifaceted approach is the establishment of clear referral pathways to external resources and treatment facilities. If colleges don’t have staff who specialize in eating disorder treatment, they should ensure they have external resources that they can connect students with. Clear referral pathways facilitate a seamless transition from internal support systems to external treatment and provide students with ongoing support throughout their recovery journey.

      Additionally, colleges can create comprehensive resource guides that outline available external resources, treatment options, and support groups. These guides can be distributed to students, staff, and faculty to increase awareness and facilitate referrals when necessary. Taking these steps can help colleges ensure that students receive timely and appropriate care, ultimately promoting their well-being and academic success.

      Key Takeaways

      Developing a multifaceted approach is crucial for supporting students with eating disorders in educational settings. By employing the strategies mentioned above, colleges can provide comprehensive support for students with eating disorders and contribute to helping them lead happy, healthy lives.

      Empower your college to make a positive impact on students’ well-being. Learn more about leveraging our counseling EHR solution to support your clinic and students.

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      Mental Health & Exercise

      The Connection Between Movement and Mental Health

      Written by Medicat on . Posted in Industry Articles.

      On average, people experience 3.4 poor mental health days per month. However, incorporating regular exercise into students’ routines can slash this number by about 40%. Surprising as it may seem, engaging in regular exercise can serve as a potent tool for bolstering mental health, offering a range of benefits that extend far beyond the physical realm.

      In this blog, we’ll explore this fascinating correlation, uncovering how physical activity can positively influence psychological well-being and ultimately contribute to a happier, healthier campus community through the integration of physical activity into students’ daily lives.

      How Exercise Improves Mental Health

      As mental health and wellness advocates on campus, it’s crucial to understand the profound impact of regular exercise on students’ mental well-being. For instance, even running for 15 minutes or walking for an hour can reduce depression by 26%. That’s because physical activity signals to our bodies to release endorphins, often referred to as “feel-good” hormones, which can have a profound impact on emotional state. These neurotransmitters interact with receptors in the brain, reducing pain perception and triggering feelings of euphoria and well-being.

      Additionally, exercise serves as a powerful tool for stress relief, helping to regulate the body’s stress response and manage levels of cortisol, a hormone associated with heightened stress levels. By engaging in physical activity, students can regulate their body’s stress response and manage cortisol levels, the hormone associated with heightened stress. Techniques like mindful movement or yoga promote relaxation and mindfulness, offering a calm refuge amidst life’s pressures.

      Moreover, regular exercise has been linked to improved sleep quality, which in turn can have a profound impact on mood and energy levels. Physical activity helps regulate the body’s internal clock, promoting more restful and rejuvenating sleep patterns. You can experience the benefits of exercise in your sleep as early as the first day, with just 30 minutes of exercise leading to higher-quality sleep that same night.

      Take it a step further and help create a fitness-friendly environment on your campus. Check out our tips for reducing gym intimidation.

      Getting Started with Exercise for Mental Health

      As advocates for mental health and wellness on campus, it’s important to recognize the journey of integrating exercise into students’ routines as both invigorating and challenging. The key lies in discovering activities that not only match their interests but also seamlessly fit into their busy schedules. By exploring various options, students are more likely to find something they genuinely enjoy and can commit to in the long-term.

      Once students have found the right activity, it’s crucial to set realistic goals that align with their current fitness levels and lifestyles. Achievable goals not only keep them motivated but also prevent discouragement from setting in. Consider suggesting the SMART goal-setting strategy, which prioritizes the actual steps needed to achieve a specific outcome rather than solely focusing on the outcome itself.

      To make exercise a sustainable habit, students should integrate it into their daily routines. Whether it’s taking a brisk walk between classes, or attending a mid-day fitness class, finding ways to seamlessly incorporate physical activity into their day-to-day lives is essential. Encouraging students to enlist the support of a workout buddy or join group fitness classes can provide added motivation and accountability. Additionally, prioritizing enjoyment by selecting activities that bring genuine joy and anticipation will help students stay committed to their exercise routines.

      Key Takeaways

      The correlation between exercise and student mental health is undeniable. It serves as a powerful tool for enhancing mood, relieving stress, and promoting restful sleep, ultimately contributing to a happier, healthier life.

      Exercise is just one piece of the puzzle when it comes to building a healthy lifestyle; discover how embracing a holistic wellness approach can unlock key benefits across your campus.

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