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Medical EHR

The EHR Solution
for College Health

More campuses across the country use Medicat than any other college EHR, and for good reason.

Medicat’s EHR software solution is specifically built for campus health centers to support their vital role in student wellness and success. Our EHR system enables a new level of cross-disciplinary collaboration, along with giant leaps forward in productivity, communications and security.

For nearly 30 years, we have led the industry in technology “firsts” – interoperability, ePrescribing, disability tracking, SIS integration, and more. Plus, no other college health EHR company supports clients like we do, from initial assessment through training, implementation and ongoing support.

From Paper to Digital

Reap the productivity benefits as Medicat makes it easy to enjoy the advantages of digital integration and instant access.

No more time-consuming manual record keeping with the potential for error and illegibility. Eliminate the “paper chase” for missing files and documents. No more weekends spent compiling reports. See more patients in the same amount of time with accurate documentation and improved outcomes! Automation means peace of mind.

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Case Study

Azusa Pacific University – Digitizing Paper Charts

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Case Study

Georgia Southern University – Service & Efficiency Innovation

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Collaboration, Productivity,
Compliance, & Security

Everything on the campus health wish list.

One Database

One Database

A single database connects all clinics, across the campus. Student data flows to chart in real time from anywhere, thus enabling collaborative care.
Automatic Alerts

Automatic Alerts

Pending patient-specific care items, referrals, and follow-ups. Text alerts sent to student mobile phones, from appointments to immunizations for more efficient communication.
Data Security

Security

Industry leading Type 2 SOC 2 certification, a rigorous third party audit of cloud-based data security. HIPAA Compliant.
Patient Portal

Medicat Patient Portal Suite

Self-scheduling of appointments. Pre-visit forms like medical history, immunization data, and assessments uploaded by student flow directly to student chart, via a secured messaging channel.
Patient Education

Patient Education

Wolters Kluwer patient education content available in EHR with automated delivery to Patient Portal for review and mobile access. Educate patients. Save paper.
interoperability

Interoperability

Share data with other facilities/providers easily and quickly. Continuity of Care Document (CCD), providing collaboration across community healthcare providers.
Template Library

Templates Library

Access our 500+ college health templates, from an easy-to-use “Template Builder” to create your own custom forms. Eliminate the tedious and raise the efficiency of your entire student health system.
Student Information System Integration

Student Information
System Integration

From registration and financial data from Registrar and Bursar to Student demographics, photo, and eligibility status, your claims are processed automatically for third party payment. Gain peace of mind through automation.
Business Intelligence

Business Intelligence
& Reporting Tools

Build advanced business intelligence reports and dashboards, as well as standard college health reports and clinical analysis. Data mining for ad-hoc report writing. Rapid compilation of data from clinical analysis to health center performance.

Medicat’s Business Intelligence

Reduce costs, enhance quality & improve patient satisfaction with better data.

Powered by Tableau®, the right data can lead to reduced costs, increased revenue, enhanced quality, and improved patient experience.

  • Reduce the need for costly, time-consuming analytics with the modern, intuitive user interface that puts the power into your hands.
  • Evaluate data in real-time to reduce costs, improve quality, and optimize the operations of your health centers.
  • Use fit-for-purpose, role-based dashboards that include key performance indicators for campus health.
  • See your data come to life with cutting-edge technology.
  • Utilize visual reports for quicker insight and more powerful decision-making.
  • Create better reporting with quicker insights for broader College and University collaboration.
  • Plan better budgets and maximize resources with actionable financial and admin reports.

Lab Automation

Innovative Medicat solutions — each powerful on its own, and delivering even more value when leveraged together. Save time and money, improve patient safety, help reclaim valuable staff resources, and streamline workflow.

Medicat Lab Order

The Problem:
Ordering lab tests is a manual multi-step, time-consuming process and not conducive to high-volume testing.
Our Solution:

75%

Reduction in provider and administrative time with web-based integration of demographics, ordering, and printing for lab testing.

Medicat Lab Connect

The Problem:
Manual re-keying of local machine results; fraught with potential for errors; not conducive to high-volume testing.
Our Solution:

100%

Digital; Removes manual entry; Eliminates risk of human error. This versatile lab interface connects in-house lab devices to Medicat so you don’t have to manually enter results.

Medicat Lab Notify

The Problem:
Reviewing and notification of lab results is a time-consuming provider task; slows down critical step in lab process; not conducive to high-volume testing.
Our Solution:

90%

Reduction in provider and administrative time and streamlined the review of lab results and patient notification. Notification process automation; Speeds up critical process step; High-volume testing conducive.

Medicat Lab Results

The Problem:
Accessing Results can be cumbersome. Patient cannot easily access official lab test record; time-consuming manual task for clinic admin.
Our Solution:

100%

Self-service for the patient; frees clinical admin time; Improves patient experience. This innovative feature delivers official lab results in PDF format directly to your Patient Portal.

Immunization Compliance Management (ICM)

Medicat One ICM streamlines verification with best-in-class compliance technology.

Instead of manually verifying thousands of immunization and requirement records, streamline the process with Medicat’s best-in-class immunization compliance management technology. Intuitive, cloud-based compliance module automates compliance checks, notifications, and reporting.

  • Smarter filtering
  • Fewer clicks
  • Quicker document access
  • Better sub-grouping with Cohorts
  • Clearer visualization of missing requirements
  • Easier student reminders
  • Faster overall compliance review
  • Integration with State Immunization Registries
30
years in college health
5000000 +
Million Students
500 +
Client Sites
1000000 +
Vaccines Verified
100 +
Unique Integrations
2600000 +
Clinic Visits in 2022

Patient Portal Suite

Upgrade your students’ experience.

Medicat’s Patient Portal Suite is the safe and secure way to stay connected with your students with optimized online resources.

  • Fully-integrated, cloud-based portal
  • Self-Scheduling
  • Mobile Self Check-in
  • Automated Forms based on Appointment Type
  • Immunization Record maintenance & accessibility
  • Automatic Form integration with Student Record
  • View & Pay Statements
  • Demographic & Insurance Updates
  • Client/Patient Education
  • Interoperable Record (Cares Act)
  • Secure Messaging with Providers

ePrescribing

Gain speed. Improve accuracy. Ensure safety & privacy.
EPCS Mandate Map Legend
AL AK AZ AR CA CO CT DE FL GA HI ID IL IN IA KS KY LA ME MD MA MI MN MS MO MT NE NV NH NJ NM NY NC ND OH OK OR PA RI SC SD TN TX UT VT VA WA WV WI WY DC

Be ready for mandated ePrescribing with Medicat’s Rcopia ePrescribing solution.

Controlled Substances standard. Current formularies standard. Ease of use standard. Real-time updates to medications standard. The faster way to handle prescriptions and renewals with greater accuracy and safety. Confidence that your ePrescribing solution is up-to-date every day.

There are currently at least 46 states with PDMP mandates in place, and all 50 states—including the District of Columbia—have active PDMP databases that collect and report prescribing and dispensing data to authorized users. Additionally, EPCS is strongly encouraged in all 50 states. Many states require prescribers to register with them in order to access PDMP data and perform mandatory queries.Writing paper prescriptions is the past. You’ll eliminate the following risks and pitfalls:

  • Misuse of paper prescription pads
  • Contra-indications and conflicts with other medications
  • Not remembering refill expirations
  • Liability for errors or misread handwriting

Insurance Waiver

Upgrade your SHIP enrollment and waiver process.

Medicat Insurance Waiver Management streamlines and centralizes the entire process by automating the insurance enrollment and verification process, and collected data can be exported back to your student information system or other on-campus systems as needed.

Colleges and Universities tend to have health insurance waiver opportunities. Students already enrolled in equal or better health insurance plans than the one offered by their college or university usually have the option to waive the health insurance by filling in a health insurance waiver form and providing proof of comparable coverage elsewhere. This process is notoriously time-consuming, inefficient, and confusing for students. This is where Medicat’s Insurance Waiver Management shines.

State Registry Interfaces

Registry Interfaces increase efficiency and save money while improving patient safety, reclaiming valuable staff resources, and streamlining workflow.

State Immunization Registry

The state-sponsored immunization registries were originally designed and built as a repository and inventory tracking system for vaccines provided in the state either through the Vaccines for Children (VFC) program or purchased privately through medical facilities in the state. Now, COVID-19 vaccines are also managed the same way as the VFC vaccines.

This registry interface allows your facility to:

  • Retrieve existing immunization records from the registry for your students and employees.
  • Electronically report vaccines administered, including the related inventory details and other required reporting elements.
  • Participate in the COVID-19 vaccine distribution and/or VFC program.
  • This registry interface is a requirement of most states in order to receive the COVID-19 vaccines.

State Communicable Disease Registry

The Department of Public Health in each state has required reporting of positive cases of specified communicable diseases for many years (e.g., tuberculosis, syphilis, etc.). Most have supported manual reporting of paper records being faxed to the DPH. Now, with all the new requirements for COVID-19 reporting, states are allowing electronic reporting either via secure file transfer or a uni-directional interface. This allows the medical facility to easily transmit the necessary information to the State DPH avoiding the costly manual process of recording and notifying the state.

This interface can be established to send the appropriate data electronically to the state based on their specifications and data requirements. Whether real-time or in batch, the data is provided in a timely fashion. For those facilities that operate lab equipment that is CLIA-waived as well as those who operate under the CLIA guidelines, this interface saves staff valuable time and provides the peace of mind that they are in compliance with State and Federal mandates regarding communicable disease reporting.

Already have an EHR?

Switch to Medicat for a more complete solution custom developed for college health, with exceptional training and implementation by a team who has worked in college health, and expert support from people who know college health. Upgrade with Medicat.
  • Colby-Sawyer College

    “Medicat provides my staff with the tools to provide quality healthcare. We are able to assess our health trends, quickly assess which students are not immunized, analyze clinic use and provide the college administration with valuable information regarding the health of our campus. Medicat allows providers to be more efficient and take control of their own schedules.”

    Jackie F. Webb, ARNP, MSN

    Director
    Colby-Sawyer College

  • University At Buffalo

    “Medicat is an excellent product, but what makes it exceptional are its accomplished employees who are incredibly sincere individuals who always exhaust every avenue to resolve system issues as soon as possible. I feel secure knowing that Medicat is always ready to support us and look forward to many years of partnership ahead.”

    Rose Mammen

    Clinical Information Systems Manager
    University at Buffalo Student Health Services

  • University of Colorado - Colorado Springs

    “Since implementing Medicat we now have the ability to fully integrate health and mental health records, which has resulted in enhanced care for our students. Numerous students have reported feeling that their care has been significantly improved since we integrated into one center with one record.”

    Stephanie Hanenberg MSN, FNP-C

    Executive Director of Health and Wellness
    Recreation and Wellness Center
    University of Colorado – Colorado Springs

  • Binghamton University

    “Support is very responsive to our needs. The bar has been set very high by the Support team! I have worked with software vendors for over 20 years and NONE have been as responsive, professional, and helpful as Medicat.”

    Melissa Biddle

    Assistant Director of Operations
    Binghamton University Health and Counseling Services

  • University of North Carolina School of the Arts

    “I love the product, I love the company and the customer service is beyond compare.”

    Ann Potter, FNP, MSN

    University of North Carolina School of the Arts

  • University of Montana

    “Medicat’s staff has amazing depth and breadth of product knowledge, and the service and support is far superior to our previous clinic management software.”

    David Brown, PhD

    Clinical Psychologist
    University of Montana

  • Reed College

    “I have worked with many EHR’s and hands down Medicat has the best support. The support team that I have worked with are professional, competent, courteous, and knowledgeable. Excellent problem solvers!!!”

    Maureen Mitchell, RN

    Medical Services Manager
    Reed College Health & Counseling Clinic

  • East Carolina University

    “It is a very difficult task to select the best application for a clinic, but our past experience has proven over and again that customer support is equally as important as the application itself. My opinion and expe- rience has been that Medicat is providing the quality product and support we need and expect in a very timely manner.”

    Kathryn White

    Association Director
    Health Services, East Carolina University