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Tag: Physical Health

5 Must-Have EHR Software Features for College Health Centers

EHR Software for Counseling Centers

  1. Simple-to-Use Student Portal
  2. Robust Documentation Capabilities
  3. Simplified Practice Management Features
  4. Efficient Clinic Automation
  5. Compliance With Privacy Regulations

College health centers play a crucial role in providing comprehensive care to students. Having the right Electronic Health Record (EHR) software is essential for streamlining operations and enhancing services. In this blog, we’ll delve into five must-have features that every college health center should prioritize when selecting their EHR software.

1. Student Portal

A robust student portal, complemented by secure messaging capabilities, is essential for enhancing access to healthcare services on campus. With features like cloud-based document upload, electronic forms, and automated reminders, students can conveniently submit necessary documents, securely communicate with healthcare providers, and receive timely reminders for appointments or upcoming deadlines. This streamlined process promotes efficiency and ensures that students can easily engage with the healthcare services offered by the health center.

2. Robust Documentation Capabilities

A comprehensive EHR system with robust documentation capabilities is essential for efficient student healthcare management. With features like “drag and drop” form creation, customizable chart layouts, and student case management, healthcare providers can streamline documentation processes and ensure accurate record-keeping.

Additionally, inter-clinic collaboration functionalities enable seamless communication and information sharing between different clinics (including counseling and accessibility services), facilitating coordinated care for students.

3. Simplified Practice Management Features

Efficient practice management is vital for college health centers to deliver quality care to students. EHR software with simplified practice management capabilities, such as seamless integration with the student information system (SIS), customizable calendar views, and automated communication via email and text, reduces administrative burdens and enhances the student experience.

Moreover, built-in reporting tools provide valuable insights into clinic performance, allowing for data-driven decision-making and continuous improvement in service delivery. These insights can help clinic leaders demonstrate the impact of student health services to key stakeholders across campus.

For instance, Azusa Pacific University’s success is evident in its ability to provide accurate data in its board and year-end reports. As noted by Gidget Wood, Administrative Director at the University, “Now we can provide accurate numbers … and we can validate our worth in the assessment process.” Implementing effective reporting mechanisms has significantly contributed to their organizational efficiency and credibility.

4. Efficient Clinic Automation

Streamlining clinic operations is essential for college health centers to provide timely and effective care to students. Look for EHR software with efficient clinic automation features, such as ePrescribing, lab order management, and automated notifications for test results. Seamless integration with state registry interfaces and insurance waiver management capabilities further enhances operational efficiency and ensures compliance with regulatory requirements.

5. Compliance with Privacy Regulations

Ensuring the privacy and confidentiality of student health information is a top priority for college health centers. It’s crucial to choose EHR vendors that prioritize compliance with key privacy regulations like HIPAA and FERPA, while maintaining rigorous standards such as SOC 2 compliance. Features such as role-based access controls and encryption protocols play a vital role in safeguarding student data and ensuring adherence to regulatory requirements.

Key Takeaways

Prioritizing EHR software with these must-have features can significantly enhance the quality and efficiency of services offered by college health centers. With the right technology in place, colleges can optimize operations and provide comprehensive care to students, ultimately contributing to their overall well-being.

Explore how Medicat’s EHR software can transform your college health center’s operations with a guided demo of our software today! self-guided tour.

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ePrescribing Revolution

How Technology Is Transforming Medication Safety for College Students

In recent years, the healthcare industry has witnessed a remarkable shift towards digital solutions. An innovative tool that has gained prominence is ePrescribing. The growing reliance on technology has prompted healthcare professionals to explore its potential to enhance medication safety and convenience for college students. This article aims to shed light on the significance of ePrescribing and its role in safeguarding the health of college students through effective medication management.

The Digital Prescription Revolution: What is ePrescribing?

ePrescribing, also known as electronic prescribing, refers to the process of electronically generating and transmitting prescriptions. Unlike traditional paper-based prescriptions, ePrescribing employs secure digital platforms to streamline the prescribing process. This modern approach provides numerous advantages, especially in the context of student health.

Some of these benefits include:

1. Reduced medication errors
Illegible handwriting and misinterpretation of paper prescriptions can lead to severe consequences. ePrescribing minimizes the risk of human error in deciphering doctors’ handwriting, thus ensuring that students receive the correct medication and dosage.
2. Convenience
In addition to reducing medication errors, ePrescribing also offers convenience. Students can easily request prescription refills online, eliminating the need for in-person visits to the doctor’s office or pharmacy. This is particularly beneficial for students who may have limited transportation options or busy schedules.
3. Improved clinic operations
ePrescribing can improve the between healthcare providers. When a student visits a specialist or receives care from multiple healthcare professionals, ePrescribing enables the sharing of accurate and up-to-date medication information. This ensures that all healthcare providers involved in the student’s care are aware of the medications being prescribed, reducing the risk of adverse drug interactions or duplications.
4. Cost savings
Another advantage of ePrescribing is the potential for cost savings. By electronically transmitting prescriptions, healthcare providers can access information about formulary coverage and medication costs in real-time. This allows them to make informed decisions about prescribing medications that are both effective and affordable for students. Additionally, ePrescribing reduces the need for paper and printing, contributing to environmental sustainability and cost savings.
5. Medication adherence
Moreover, ePrescribing promotes medication adherence among college students. Through electronic reminders and notifications, students can receive alerts about when to take their medications, helping them stay on track with their treatment plans. This is especially important for students who may struggle with managing their medications due to busy schedules or forgetfulness.
6. Improved security
Lastly, ePrescribing enhances patient privacy and security. Electronic prescriptions are encrypted and transmitted through secure networks, ensuring that sensitive health information remains confidential. This protects students’ privacy and reduces the risk of prescription fraud or identity theft.

ePrescribing’s Role in College Medication Safety

Medication safety is a crucial aspect of student health. College campuses often house large numbers of students, making it challenging to monitor medication usage.

ePrescribing offers a comprehensive solution by integrating electronic health records (EHRs) with local or on-campus pharmacies. This integration enables healthcare providers to access students’ medical histories and generate prescriptions that best fit their needs.

Furthermore, ePrescribing systems can provide drug interaction alerts. Providers can receive real-time notifications about potential interactions, allowing them to adjust prescriptions accordingly and minimize adverse reactions.

Imagine a scenario where a college student is prescribed medication for a specific condition. However, unbeknownst to the healthcare provider, the student is also taking another medication they were prescribed at another clinic. Without the use of ePrescribing, it may be challenging for the healthcare provider to identify this potential interaction and adjust the prescription accordingly. However, with the integration of electronic health records and pharmacy systems, ePrescribing can flag this interaction, alerting the healthcare provider to take appropriate action.

Moreover, secure messaging can facilitate better communication between healthcare providers and college students. Through secure messaging platforms integrated with a comprehensive EHR and ePrescribing system, students can easily reach out to their healthcare providers with any questions or concerns regarding their medications. This direct line of communication fosters a collaborative relationship, allowing healthcare providers to address any issues promptly and effectively.

To sum things up, ePrescribing offers numerous benefits in ensuring medication safety for college students. By leveraging smart and convenient technology, healthcare providers can enhance patient care, minimize medication errors, and ultimately contribute to the improved well-being of their students.

The Prescription for a Safer Campus: Opioid Awareness Initiatives

The opioid crisis has become a pressing concern in recent years. College students are not immune to its devastating effects. ePrescribing can contribute to combating this crisis on college campuses by facilitating opioid education and monitoring. Through electronic systems, healthcare providers can closely monitor opioid prescriptions, detect patterns of misuse, and intervene promptly to prevent potential addiction.

Furthermore, targeted educational programs about the risks of prescription abuse and practical steps for reducing misuse of these drugs can raise critical awareness of this issue amongst students. For instance, students from West Virginia University took part in a survey that consisted of questions about identifying opioid overdose and what to do in an overdose emergency. The study found that “exposure to opioid prescriptions and naloxone training increase a student’s knowledge about opioid overdose,” supporting the idea that overdose and opioid education across college campuses can be extremely beneficial, and even lifesaving.

Key Takeaways

In conclusion, ePrescribing serves as an essential tool to ensure medication safety for college students. It can also be a tool to help fight the opioid epidemic, especially among young people.

Some of the benefits of ePrescribing include:

  • Reduced medication errors
  • Increased convenience for students, providers, and pharmacists
  • Improved clinical operations
  • Potential cost savings
  • Enhanced medication adherence
  • Improved healthcare security and patient privacy

By embracing this digital solution, colleges can empower their students to lead healthier lives and achieve academic success.

Discover the impacts ePrescribing can have on your campus.

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The Inside Scoop on EHRs From a Former Nurse

Interview with CJ Pellegrino, Customer Success Manager at Medicat and Former Nurse

When in the market for a new EHR solution, it’s important to ensure that the system you’re choosing is user-friendly and in the best interest of your staff members who will be using the software day in and day out. What better way to find out what features of an EHR are most helpful for nurses than asking a former nurse themself? One of our Customer Success Managers, CJ Pellegrino, is a former nurse. They sat down with us to spill the inside scoop on their previous roles and experience with EHRs in the Q&A below.

CJ’s experience includes working as an intellectual and developmental disability (IDD) nurse, working in the home hospice care setting, and working at a family practice where their role was focused on practice management and billing. CJ worked with EHRs for many years and provides helpful insights that can be utilized to evaluate an EHR solution. Here’s what they had to say:

1. What kind of EHR did you use in your previous roles?

What features did you use most frequently? I used several EHRs during my tenure as a nurse. The features I found to be most important and relevant to my position included those that supported documentation, medication management, and scheduling.

2. How often did you use the EHR?

I would interact with the EHR daily. During my time as an IDD nurse, I would use the software during the middle of my shift and at the end of the day. As a hospice nurse, I would use the EHR after each client visit for documentation. Then as a clinical admin, I used the EHR each day to help manage the operations of the clinic.

3. Was the software easy to learn? Was robust training offered?

There was no official training provided by the EHR provider itself, or the companies I worked at. My coworkers taught me how to use the software, so my experience with those EHRs was limited to what they showed me. I wanted to further my knowledge of the products, but it was extremely difficult to find what I was looking for. I did come across training videos on the EHR’s website, but the videos were prerecorded and consisted of minimal information. There was no Help Center, live training, or opportunities. Most of the information I found on their website was geared towards administrative setup, rather than best practices for optimizing workflow as a healthcare provider.

4. Do you think using an EHR made your job easier or more difficult?

Using an EHR is definitely more convenient compared to traditional paper-based methods. The ability to enter information electronically is a time-saver, and there is much less risk of information being lost, unorganized, or entered incorrectly.  However, without proper training, there can be a steep learning curve. I think if there was proper training in place for using the EHR, I may have had a better experience.

5. What are the top three pain points for nurses that you think a good EHR can solve? 

  • Templatizing Documentation: If an EHR has the ability to create templates and standard notes, this is a HUGE time-saver when it comes to complex documentation. Documentation is a big part of a nurse’s job, and templates in a good EHR can make the process painless and more efficient.
  • The Ability to Interface: Having all features and integrations streamlined is crucial for keeping things running smoothly. Opening several programs to properly document patients wastes a lot of time, which means less time to focus on quality patient care. A good EHR should have the ability to execute most, if not all, tasks in one program. For example, easily verifying immunizations and lab results within the EHR can be super helpful.
  • Ensuring Safety for Patients: Most importantly, a good EHR should promote patient safety. EHRs should offer ongoing training and support so staff and providers are able to use the software properly. It’s easy for patient information to become lost or disorganized if all members using the system are not properly trained on how to use the EHR, which threatens patient safety.

6. What are the best features of Medicat’s EHR that you think would benefit nurses the most?

Templates and the Template Transaction Linker are extremely useful and help save a ton of time! Note Favorites are also super helpful to standardize common note types. Plus, using the patient portal to its full capability is also very important. In my previous life as a nurse, we never utilized the patient portal, and I now understand how helpful it would have been if we did. This emphasizes the importance of what proper support and training could have done for me and my coworkers.


Key Takeaways:

EHRs play a significant role in the workflow of your clinic. When staff members (especially nurses) are working with an EHR they find it user-friendly and streamlined, they’re able to work much more efficiently. More patients can be seen, time will be saved, and care quality will significantly improve.

At Medicat, we’re committed to providing you with top-of-the-line support. We have a team dedicated to assisting you with any questions that may arise while using the EHR. Our team also offers regular training sessions and webinars, so you’re never left in the dark.

    What else can EHRs do for your campus clinic? Check out one of our other articles, Five Challenges Solved by EHRs, to learn more.

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    Top Qualities of College Health Leaders

    College Health Leadership

    Leadership is an essential element of effective student health programs, as it plays a crucial role in shaping the direction, culture, and success of both health and counseling clinics. Great leaders in college health possess a range of characteristics that enable them to effectively guide and support the clinic and its staff, and to create a positive environment for students.

    Here’s a deeper dive into some of the key elements that contribute to the success of college health leaders:

    Sharing Inspiring and Motivation:

    When inspiration and motivation are lacking, productivity, patient outcomes, and campus impact tend to wane. That’s why it’s so important to focus on fostering inspiration amongst both staff and students.

    Setting a positive example and creating a supportive and positive work environment involves encouraging growth and development. Great leaders also recognize the importance of recognizing and rewarding the achievements and contributions of their staff and students, which can help to foster a sense of ownership and commitment.

    Effective Communication:

    Communication is key! This includes the ability to clearly articulate your vision and goals for the clinic, as well as your expectations for staff and students. Great leaders are also skilled at listening to and responding to the needs and concerns of their staff and students, plus fostering open and honest communication within the clinic.

    Problem Solving:

    Great leaders in college student health clinics also have strong problem-solving skills and can effectively navigate challenges and setbacks. This involves being able to identify and analyze issues, develop and implement effective solutions, and adapt to changing circumstances. A recent example of a massive challenge was navigating the COVID-19 pandemic, which had a massive impact on even the most seasoned of student health leaders! Great leaders are also able to delegate responsibilities and empower their staff to take on leadership roles, which helps to build a strong and collaborative team.

    Fostering Lifelong Learning:

    In addition to these characteristics, great leaders are also committed to continuous learning and improvement. Staying up to date on the latest research, best practices, and learning opportunities shows your team you’re invested in their professional development and growth.

    Committing to Diversity:

    Another key characteristic of leaders in college student health and counseling clinics is their commitment to diversity, equity, and inclusion. This involves creating a welcoming and inclusive environment for all students, regardless of their background or identity, and working to address any inequities or disparities. Exceptional leaders also recognize the importance of cultural competence and are committed to understanding and respecting diverse student experiences.

    Leading with Empathy:

    Finally, great leaders in college student health balance their professional responsibilities with compassion and empathy. This involves being able to connect with and support students and staff in a caring and compassionate manner, plus recognizing and responding to their needs in a meaningful way.

    Great leaders in college student health clinics possess a range of characteristics that enable them to effectively guide and support the clinic and its staff, and to create a positive and supportive environment for students. By fostering these characteristics in themselves and their staff, college health leaders can create a thriving and supportive environment within their clinic.

    Interested in exploring tools to help your clinic thrive?  Connect with a member of our team.

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