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Unlocking the Power of VeriVax

An Implementation Guide for Colleges

May 8, 2024

Verifying out-of-state immunizations can be a headache – but it doesn’t have to be. With VeriVax, immunization compliance is simplified for colleges and universities!

Join us as we sit down with Beth Nettleton, Medicat’s Director of Customer Success, to explore the implementation process and benefits of VeriVax for your institution.

Q: How would you describe VeriVax to someone who has never heard of it?

A: VeriVax is a streamlined tool that enables students to input all addresses they lived at during the time they received vaccinations. The system then retrieves their immunization records, and this discreet data is seamlessly integrated into your school’s EHR to ensure compliance with immunization requirements.

Q: When is the best time to implement VeriVax?

A: The ideal time to implement is typically in March or April, just before incoming fall students are required to meet immunization requirements. However, we’ve had schools implement through all months of the year with great success.

Q: How long does VeriVax implementation take?

A: Standard implementation takes 3-4 weeks from contract signature until go-live. If you are on a tighter timeline, please connect with a member of our team to discuss how we may be able to launch VeriVax on your campus on a condensed timeline.

Q: Who should be involved in the implementation process?

A: This is really campus-specific. I recommend key staff who manage incoming student immunization compliance be involved in implementation.

Q: What does the VeriVax implementation process consist of?

A: Once a client finalizes their contract, they’re partnered with an Onboarding Specialist. A kick-off call convenes key campus stakeholders, the Onboarding Specialist, and the Sales Executive to outline the implementation process. During this call, goals are set and expectations are agreed upon. Then, the Onboarding Specialist and our technical team proceed with initial setup, including database configuration. A follow up call is scheduled once the application is set up. On this call, the Onboarding Specialist will advise the client on how to word student instructions that will be added to the Patient Portal. A final call will be conducted after go-live to answer any questions and review reporting capabilities.

Q: What contributes most to a smooth VeriVax rollout on campus?

A: From my experience, clear and concise instructions on your student portal and school website are crucial. I love getting to work with schools to fine-tune the copy that guides students through the immunization compliance process. I’ve even seen colleges post video walk-throughs that provide another format for students to follow.

Q: How does VeriVax integration impact clinic workflow and efficiency?

A:  VeriVax significantly enhances compliance with incoming student immunization requirements, eliminating the need for manual entry of records by students, and thus hours of grueling manual verification by clinic staff. It’s a huge time and resource saver for campuses of all shapes and sizes.

Learn how your campus can enhance student immunization compliance with these six tips.

Q: How many other schools have implemented VeriVax programs?

A: Since we announced the availability of VeriVax just a few months ago, we’ve worked with eight schools to implement the tool. Many more are nearly live. They’re super excited to welcome the next incoming class of students with a more streamlined immunization compliance process. I can’t wait to support even more schools through implementation!

Key Takeaways

VeriVax has emerged as a game-changer in the realm of immunization compliance in higher education. From its user-friendly interface, to its significant impact on clinic workflow efficiency, VeriVax sets the standard for modern vaccine management.

We hope you found these insights valuable, and we look forward to supporting your institution in implementing this cutting-edge solution.

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