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Medicat's COVID Solution for College Campus Management

Medicat Announces COVID Solution for College Campus Management

Written by Medicat on . Posted in News & Press.

This solution provides campuses with the progressive technology, tools, and support to safely reopen.

Dozens of colleges and universities across the country have already turned to Medicat to understand and solve the challenge of managing COVID-19 as they prepare to reopen. They recognize Medicat’s innovative leadership and world-class college health EHR system provide the progressive technology, tools, and support critical to managing COVID-19 on campus.

“Our discussions with university leaders across the country have centered around the challenge and responsibility their institutions, and especially their health centers, are facing as they prepare for returning students amidst the pandemic,” said Daryl Rolley, CEO. “They recognize Medicat’s technology innovation and know that Medicat’s COVID Solution is essential to facilitating an efficient reopening and vital to keeping their students and campus communities safe.”

As the leader in college health EHR, Medicat is uniquely positioned to help campuses respond to the pandemic with the vision and technology to safely and efficiently reopen. With symptom tracking, high-volume testing, lab interfaces, COVID Status dashboards, exposure risk management/contact tracing, monitoring, notifications, business intelligence reports, and expert consultation, Medicat software and services take COVID plans from vision to reality.

“Long before the pandemic began, Medicat was building the tools and laying the foundation to successfully manage outbreaks on campus,” said Ruth Patten, Director of Client Development. “From the onset, Medicat has been supporting our customers with expertise and guidance like the highly-attended webinar series Managing COVID-19 on Campus to facilitate response, planning, preparation, and management, along with ongoing dialogue and education.”

With the technology and expertise needed to prepare and execute the COVID plan at every size campus and long-term solutions that serve way beyond the pandemic, Medicat is the one company, one solution, one service campuses need to confidently welcome students back and keep campus communities safe and healthy.

About Medicat

Medicat is the leading provider of college health EHR with the latest cloud-based technology and intuitive design that delivers an incomparable user experience. Medicat’s hosted solution sets the industry standard – 99.99% Service Level Guarantee. Specializing in workflow efficiency and seamless transition from other EHRs or paper-based systems, Medicat brings the benefits of going digital to every campus.

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Medicat One Announcement

Medicat Announces New Software Platform: Medicat One

Written by Medicat on . Posted in News & Press.

Medicat, LLC announces the release of Medicat One, Medicat’s new multi-tenant, cloud-based, SaaS technology platform that is changing college health management.

Medicat is proud to introduce the next generation of College Health EHR—Medicat One—the future of student health and wellness management for colleges, universities, and boarding schools. Medicat has partnered with college health practitioners for more than 25 years. Now, with direct input from our product advisory council, Medicat is rebuilding EHR from the ground up. Medicat One utilizes the latest multi-tenant, cloud-based SaaS technology and UI/UX, to provide a leading-edge user experience with intuitive design and streamlined workflows.

“The new Medicat One software platform catapults campus wellness management to a whole new level. By leveraging global partnerships, we’ve brought the future to design and technology. Medicat One empowers our users to meet today’s values of student wellness and foster tomorrow’s student retention and success,” said Ann McLeer, Director of Product Development. “Medicat has been the leader in college health EHR for more than 20 years. Our continuing state-of-the-art software development will ensure we’re the leader for the next 20 years and beyond.”

The first two modules of Medicat One have been released. The first, Medicat One BI, powered by Tableau, is a business intelligence solution that shapes essential clinical and operations data into visual insights to improve cost, and quality, and allow immediate actions to be taken. The second, Medicat One ICM, includes features like compliance analysis, cohorts, and a compliance dashboard to make paperless immunization management more powerful, more intuitive, and more efficient for everyone. The third, Medicat One Counseling is scheduled for release in the Fall of 2019.

Medicat One: One platform. One integrated product.

“We’ve leveraged the collective thousands of years of experience of our customer base to build the next generation of cloud-based health management software,” said Daryl Rolley, CEO. “With our continuing partnerships and technology innovation, we look forward to maintaining our leadership in college health EHR.”

Medicat One BI and Medicat One ICM. Two of the many ways Medicat makes campus wellness easier to manage.

ABOUT MEDICAT: 
Medicat is the #1 patient health management system in the college health market with over 460 education clients serving 4 million students across 47 states and 3 countries. Medicat’s fully-integrated single-database suite of products and services includes Practice Management, Electronic Health Records, Total Billing, Business Intelligence, Patient Portal, Self Check-In, Enable Text™, Immunization Compliance Management, Test Environment, Sports Medicine, and Counseling. 

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Azusa Pacific University – Digitizing Paper Charts

Written by Medicat on . Posted in Case Studies.

azuza pacific university

Case Study

Azusa Pacific University

Azusa Pacific University Student Health Center has left paper charts in the past and reclaimed resources, increased efficiencies, and improved delivery of services.

Details

  • School

    Azusa Pacific University

  • Number of Students

    10,000

  • Medicat Implementation

    June, 2018

  • Solutions Required

    Medical EHR

  • Location

    Azusa, CA

The Problem

Drowning in paper charts. Within two years of implementing Medicat, not only were we using the EHR 100% for documentation, we archived all of our old paper charts!

“Our office was lined with large metal cabinets that were continually breaking due to the excessive weight. When drawers would break, we had patient charts stacked on the floor while we awaited repair.

Front office staff were overwhelmed with pulling charts, filling new pages, documenting “No Show” appointments, tracking the charts down to file reports, and filing charts back into cabinets. It was not uncommon for a staff member to spend 1-2 hours looking for a chart that might have been on a provider’s desk or misfiled in the cabinets. It was a nightmare of wasted space, wasted time, and wasted resources.”

~ Gidget Wood, FNP-C, Administrative Director,

The Solution

Medicat EHR software solution stored all of our records digitally and eliminated the need for multiple filing cabinets. We reclaimed resources by eliminating paper workflow.

“With Medicat EHR, charts don’t get lost and can be accessed by multiple people at the same time.
Our Patient Forms are attached to appointment reasons, so time is saved for students to fill those out at home, and providers have time ahead to review the forms and anticipate needs for the appointment. Students have increased their use of secure messaging, which often eliminates the need for an additional office visit.

An added bonus is that now we can provide accurate numbers for board reports and year end reports, and we can validate our worth in the assessment process.”

The Result

Medicat has been a definite win for our clinic, staff, and students!

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Provider productivity has increased 40% and they are ending their shifts on time.

Freedom from metal filing cabinets gave us a bigger front waiting room, it is now more than twice the size for our students. The space is comfortable and welcoming. Within one year of implementation, two of our full-time office staff retired, and we did not need to replace them.

It used to be the exception if providers were able to go home on time, now it is the opposite: it is the exception for a provider to stay late!

Staff morale has improved, the environment is less stressful overall, and students LOVE the online scheduling!

By the end of the first year of implementing online scheduling, 60% of students were scheduling their appointments online. Two and half years later, 90% of students are scheduling online.

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Georgia Southern University – Service & Efficiency Innovation

Written by Medicat on . Posted in Case Studies.

Georgia Southern University

Case Study

Georgia Southern University
Innovation for Service & Efficiency

Medicat understands the challenges of College Health and partners with our clients to support student well-being and success. Together with Medicat, Georgia Southern University Student Health Services has increased efficiencies, improved delivery of services, and decreased no-shows.

Details

  • School

    Georgia Southern University

  • Number of Students

    20,500

  • Implementation

    August, 2015

  • Solution

    Immunization Compliance
    Management

  • Location

    Statesboro, GA

The Problem

Throughout each school year, students come into the clinic and present with symptoms that could be a communicable disease. There was no definitive method to monitor and manage communicable diseases. Furthermore, when students did make appointments, often they would “no show.”

“Our office was lined with large metal cabinets that were continually breaking due to the excessive weight. When drawers would break, we had patient charts stacked on the floor while we awaited repair.

Front office staff were overwhelmed with pulling charts, filling new pages, documenting “No Show” appointments, tracking the charts down to file reports, and filing charts back into cabinets. It was not uncommon for a staff member to spend 1-2 hours looking for a chart that might have been on a provider’s desk or misfiled in the cabinets. It was a nightmare of wasted space, wasted time, and wasted resources.”

~ Gidget Wood, FNP-C, Administrative Director,

The Solution

Immunization Compliance Management: “The bi-directional GRITS interface continues to save a tremendous amount of time for our staff and provides timely information on immunization administration from outside providers.”

With the leadership of Director Diane Norris, RN, BSN, and Medical Director Brian M. DeLoach, M.D., Georgia Southern University Student Health Services utilizes Medicat’s Immunization Compliance Management system to monitor and manage communicable diseases.

Georgia Southern implemented the Georgia Registry of Immunization Transactions and Services (GRITS) in 2015. This immunization registry interface allows GSU staff to obtain student immunization records from outside providers, as well as submit information on immunizations given at the Health Center to the registry seamlessly.

Combining the features of Patient Portal, Self Check-In, and text message reminders, GSU SHS has also gained efficiencies throughout their facility by customizing their appointment scheduling, which has resulted in a significant decrease in “no-shows.”

The Result

Overall no show rate decreased 33%!

GSU Result

By using Medicat’s reporting function, we were able to identify most patients want appointments within the same day or next day; and, most no shows occur in appointments that were booked further than 48 hours in advance.

In Fall 2017 we used Medicat’s appointment module and online Patient Portal to set up our appointments based on what we call a rolling 24-hour advanced access program. This means that when a student logs into the portal to search for an appointment at any given time, the portal will show them all available appointments over the next 24 hours beginning one hour later than the time they logged in.

For instance, if I log in at 10am on Monday, I will see all available appointments between 11am Monday and 10am Tuesday. However, I cannot book an appointment beyond those 24 hours. If I log in an hour later (11am), it will show me appointments between 12pm Monday and 11am Tuesday.

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