How Medicat’s Immunization Compliance Management Tools Work Together

Immunization compliance management is one of the most important (and most time-consuming) processes campus health clinics handle, and it doesn’t stop after move-in day.

Between high submission volumes, inconsistent documentation, and students coming to campus from multiple states, the operational challenges are abundant: processing records accurately, reducing manual review time, and communicating with students about their compliance status. 

A more connected approach to immunization compliance

Medicat’s immunization ecosystem is designed to help campus teams manage the full lifecycle of immunization compliance, from student submission to verification, to registry interfaces, all within a single, streamlined workflow.

This connected approach brings together four key capabilities:

• MedicatOne Immunization Compliance Management (ICM)
• State immunization registry interfaces
• VeriVax multi-registry connectivity
• ICM Agent for AI-assisted verification

We’ll dive into these capabilities in detail below. Before we do that, hear how our immunization compliance solutions work together:

1. MedicatOne Immunization Compliance Module

At the center of this ecosystem is Medicat’s Immunization Compliance solution, which supports an end-to-end intake compliance workflow. It’s built for the unique needs of colleges and universities.

Students submit immunization records through the portal, and staff process those records by reviewing the submitted data and documents.

This module supports core compliance workflow, including:

• Collecting immunization documentation through a secure student portal
• Manually reviewing and validating submitted records
• Identifying missing or non-compliant requirements for follow-up
• Communicating with these non-compliant students individually or en masse

For many schools, the biggest win is bringing their compliance workflow into the digital world in an organized and standardized way. Staff can leverage our tools to apply consistent review practices while managing high volume during peak enrollment periods.

2. State Immunization Registry Interfaces: Faster Path to Compliance

State immunization registry interfaces help clinics reduce back-and-forth with students and outside providers by enabling a two-way data exchange between the institution and its state immunization registry.

That connectivity supports two high-impact workflows:

1. Pulling records from the state registry on behalf of students (available in nearly every U.S. state)
2. Submitting administered immunizations back to the state—for example, after campus flu clinics or other vaccine events

This makes compliance faster, more reliable, and supports efficient reporting.

3. VeriVax: Simplifying Multi-State Verification

For institutions with a high percentage of out-of-state students, record verification can become a major operational hurdle.

VeriVax is a tool designed to address this challenge by enabling connections to multiple state and city immunization registries.

It also helps solve common access limitations that show up when:

• A student received vaccines in a different state than where they’re enrolling
• Registry access is tied to care relationships or location-based rules
• Documentation is incomplete, inconsistent, or hard to validate manually

With VeriVax, students can initiate a records transfer directly from the portal. They click a button, the system queries the relevant registry, and the record is delivered into the institution’s immunization compliance workflow.

For staff, that “source of truth” from a registry can increase confidence in record validity and reduce time spent interpreting handwritten forms or scanning PDFs.

4. ICM Agent: AI-Assisted Processing to Reduce Manual Review Time

The Immunization Compliance Management Agent (ICM Agent) uses AI to reduce the most repetitive part of intake: opening, reading, and manually comparing each submitted document to the immunization record data entered by the student.

Instead of staff reviewing every incoming record one by one, the ICM Agent can:

• Review immunization records
• Check the information entered by the student against their submitted records
• Verify whether requirements are met and flag non-compliant students for follow-up

This is especially valuable when volume spikes, and teams need to maintain both speed and accuracy without burning out staff.

Key Takeaways

When MedicatOne ICM, state registry interfaces, VeriVax, and the ICM Agent work together, the outcome is incredibly impactful to clinic resources: less time is spent collecting, validating, and processing immunization records, without sacrificing confidence in the accuracy of student compliance data.

For campus leaders, that can mean fewer enrollment delays, better public health preparedness, and more staff capacity for direct student care.

Spend less time chasing records and more time supporting students. Schedule a demo to see how Medicat’s tools work together to streamline immunization intake, verification, and follow-up.